Privacy Policy

Welcome to Intrinsic Mind AI Solutions (“we,” “us,” or “our”). We are committed to protecting the privacy, security, and confidentiality of the data entrusted to us by our website visitors, clients, and partners.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (intrinsicmind.ai) or engage us for AI consulting, strategic advisory, data readiness assessments, or custom AI agent development. By accessing our website or using our services, you consent to the practices described in this policy.

Depending on how you interact with us, we may collect several types of information:

• Contact and Consultation Data: When you book a free AI strategy consultation on our site, we collect your name, email address, company name, phone number, and any project details you share. This scheduling is facilitated by our third-party scheduling partner, Calendly/Cal.com.
• Usage Data: We automatically collect standard diagnostic and technical information, including your IP address, browser type, device type, operating system, referring URL, pages viewed, and the date/time of your visits.
• Enterprise and System Metadata: During consulting engagements, clients may share metadata concerning their data architecture, API structures, workflows, and database layouts. We treat all such business information as highly confidential.

At Intrinsic Mind AI Solutions, we adhere to strict enterprise AI governance principles. We recognize the security and legal risks associated with public AI models and have implemented the following policies:

• Zero Public Training: We never use client inputs, proprietary data, proprietary source code, or enterprise information to train, fine-tune, or improve public foundation models (such as those run by OpenAI, Anthropic, or Google) unless explicitly requested and configured under a private, dedicated customer partition.
• Secure API Integration: The custom AI chat and automation agents we build for clients are integrated using enterprise-grade API licenses that explicitly enforce Zero Data Retention (ZDR) and prohibit the provider from using query data for model training.
• Data Sandboxing: All data retrieval (RAG) and workflow automation loops are designed to run within your organization's secure cloud perimeter (AWS, Azure, GCP, or private database networks) to prevent leakage.

We use the information we collect to:

• Deliver our AI advisory, governance, and development services.
• Coordinate, customize, and conduct scheduled consultation calls and strategy sessions.
• Respond to inquiries, send service updates, and manage the client relationship.
• Optimize website performance, analyze web traffic, and improve the user experience.
• Enforce our terms of service and satisfy regulatory compliance obligations.

We implement industry-standard physical, technical, and administrative security measures to protect your information against unauthorized access, loss, alteration, or disclosure.

Our site uses Transport Layer Security (TLS/SSL) encryption for all transmitted data. When connecting to client cloud databases or APIs during data foundation assessments, we utilize secure, encrypted VPN tunnels, IAM role-based access controls, and multi-factor authentication (MFA) to isolate audit processes.

Note: No electronic transmission or storage system can be guaranteed to be 100% secure. If you suspect any vulnerability, please contact us immediately.

We do not sell, trade, rent, or lease your personal or enterprise data to third parties. We share information only under the following limited conditions:

• Service Providers: We share basic contact and booking data with trusted third-party providers who perform essential services on our behalf (e.g., website hosting, scheduling widgets, and email delivery platforms), subject to strict confidentiality agreements.
• Legal Requirements: We may disclose information if required to do so by law, subpoena, or government regulation, or to protect our legal rights, property, and safety.

We retain personal data only for as long as necessary to fulfill the purposes outlined in this policy, manage client agreements, or comply with statutory retention laws.

Depending on your location (such as the European Economic Area under GDPR, or California under the CCPA/CPRA), you may have certain rights regarding your personal information, including:

• The right to request access to and a copy of your personal data.
• The right to request rectification of inaccurate or incomplete information.
• The right to request deletion of your data under certain circumstances.
• The right to restrict or object to the processing of your data.
• The right to opt-out of marketing communications.

To exercise any of these rights, please email us at the address provided in Section 8. We will respond to your request within the legally mandated timeframe.

We may update this Privacy Policy from time to time to reflect changes in our practices or regulatory updates. We will post any updates on this page and revise the "Last Updated" date at the top. We encourage you to review this page periodically.

If you have any questions, concerns, or requests regarding this Privacy Policy, please contact us at: